Do you want to move on with your shift? You must first read this

Do you want to move on with your shift? You must first read this

In every ongoing process, changing shifts is a need. During the operation of plants 24X7, personnel need a break. Shifts should be seen as a high-risk procedure since they cannot be automated and rely on human conduct. The objective of the transition process is to ensure that the relevant parties maintain continuity and the official transfer of duty and responsibilities.

A shift list is usually established in advance for individuals to work on schedules. In preparation, shift-changing times are scheduled. Day after day, some jobs like vital maintenance or the discharge of large raw materials occur on a time-size basis. These duties may occur throughout two or more shifts, sometimes involving separate teams. Other, significant activities may occur over days, weeks, or even months, such as significant repairs.

Procedure for handing over a shift:

A consistent method for shift handover is used to guarantee continuity and reduce mistakes. Under their operating requirements, each firm will create its process. We have found that these transferring procedures across organizations are extremely sophisticated and specified, and while some rely on people to communicate efficiently.

What makes for a successful shift handover procedure?

A simple, safe and organized logbook should capture official written communication on each handover, ideally electronic. Information throughout shifts should also tell the “why,” rather than the “what.” Information between shifts between seasoned competent individuals who know the importance and job should be conveyed.All concerned, such as screens around the plant, mobile devices, etc. The associated data  is apparent. Relevant targeted information about shift and safety should be provided quickly. The transfer procedure should consistently correspond with and visibly apparent short- and medium-term production targets.

Coordinate and connect all other necessary procedures – including open licenses, isolations, and so on. Ideally, the information should be in a shared system or database. Communication between role actors in front of one other. Catering for frequent delivery and/or production meetings results in the assignment, monitoring, and sharing of responsibilities in a management system. Continuous training support and process auditing.

Shift log software:

The shift log software & Shift Handover operation software enables operators in a single, central shared place to integrate all operating activities and their associated hazards together to understand how all activities come together. A unified picture of the operational reality makes it possible to organize, manage and carry out work tasks better. Automatically generate shift logs based on permitted data, operational observations, and planned activities for the next transition. Understand objectives of operators and support necessary

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System handover and enabling electronic shift:

Shift handover software incorporates the procedure of shift changing. It is vital to ensure that an electronic work permit is considered that the system can handle the whole operation and is not focused on a single isolated procedure. Shift scheduling software is developed with quality and productivity in mind and operational risk minimization. The system has grown over many years beyond the computerized working system to handle the different activities, including shift transfer, taking place in the plant.

Allowance for job and shift handover:

The work authority ensures that all individuals participating in risky, routine labor on the plant communicate with each other in typical industrial contexts.

So what about these shift handover permits?

There are two approaches:

  • The license is closed with a fresh allowance granted for further work during the upcoming shift.
  • A shift handover process is carried out to guarantee that the obligation on the license document itself is passed from the departing to the arriving people.

The first method takes longer, but requires a new look at the task and helps to ensure communication. The second technique is simplified but risks changing something that the responsible people do not examine appropriately.

In practical terms, the optimal strategy in a single firm is frequently confused because processes vary widely throughout sectors. Unfortunately, a far more organized transfer process is followed for instance in the nuclear sector than for instance in the production of chemical substances.

The majority of fitters and superintendents, in a poll by chemicals plant workers, considered that a new authority should also be granted at the time of change, whereas most management thought that the job should continue to use the old authorization. The fact that this lack of alignment appears to be confusing should be concerning.

Where to begin?

It is advised that you first analyze the existing procedures when examining and implementing a new shift handover system to determine how steps may be enhanced rather than necessarily transcribing what has always been done in a new computer system.


Shift handover is one essential step based on efficient communication to minimize the chance of accidents with safety. The work permit system must be linked with shift transfer processes to guarantee that jobs are kept safe even when teams change.